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Project Management

The Project management will be assured by the following relevant roles:

  1. Project Manager
  2. Exploitation manager
  3. Work-package Leaders
  4. Technical Contributors

and by the following Project Bodies:

  1. Project Coordination Committee (PCC)
  2. Project Exploitation Board
  3. Work-package Teams.
Project Manager: Prof. Andrea Asperti
The mandate of the Project Manager is to represent the Project, report to the Commission, monitor overall performance of the project, ensure accomplishment of the technical objectives, promote project visibility, promote dissemination of project results in the relevant international forums, promote acceptance of project results, administer project resources and monitor project spending.
Exploitation Manager: Prof. Bernd Wegner
He is responsible for coordinating exploitation activities undertaken by the Project Exploitation Board (PEB) in close cooperation with the Project Coordination Committee (PCC).
Work-Package Leaders
Project Management Requirement Analysis Transformation Metadata Interfaces Distribution Testing and Validation Information Dissemination and Exploitation
Prof. Andrea Asperti Prof. Herman Geuvers Claudio Sacerdoti Coen PD. Dr. Erica Melis Loic Pottier Dr. Michael Kohlhase Prof. Herman Geuvers Prof. Bernd Wegner
They are responsible for the performance of Work-packages, and they must be committed to the Work-package for at least five man months per year.
Technical Contributors
Technical Contributors are specialised staff provided by the partners. They could be either people active on a stable basis into a Work-package, or people who contribute from time to time on specific tasks related to the work-plan (external contributors).
Project Coordination Committee

Chaired by Prof. Andrea Asperti

bologna dfki nijmegen aei trusted-logic inria
Prof. Andrea Asperti Dr. Michael Kohlhase Prof. Herman Geuvers Prof. Bernard F. Schutz Claire Loiseaux Laurence Rideau

The PCC is chaired by the Project Manager and constituted by one representative from each Partner, and is the main decision body of the Consortium. It is in charge of all formal decisions regarding technical direction of the work, proper interrelation between Work-packages, relations with IST Office, policies for promotion of results, administrative arrangements.
Project Exploitation Board

Chaired by Prof. Bernd Wegner

bologna dfki nijmegen aei trusted-logic inria
Prof. Andrea Asperti Dr. Markus Moschner Prof. Herman Geuvers Prof. Bernd Wegner Claire Loiseaux Prof. Hugo Herbelin

The PEB is chaired by the Project Exploitation Manager, and composed by the Exploitation Managers of each partner. It monitors the state of the art in the domains of content-based information technologies, W3C activities, Web publishing, and digital libraries. It is responsible for planning the dissemination and exploitation strategies for the consortium, to be approved by the PCC.
Work-Package Teams
They are constituted of the technical contributors. Each team is chaired by a Work-package Leader, and it is in charge of carrying out the technical work described in each Work-Package.

Decision Process

Decisions is normally taken by seeking consensus. However, after a reasonable amount of time has been allowed to illustrate and defend of conflicting positions, in order to avoid deadlock in project operational progress, the approval of two-third majority of the partners is sufficient. If the decision being taken is unacceptable to partners found in the minority positions, the resolution of the conflict will be elevated to each partner's higher executive level. If no resolution is possible, than the standard ``red flag'' procedure will be used, as a last resort. Either the PCC or the Project Manager can initiate the conflict resolution procedure.

Information Flow

Information flow within the Project is ensured by exchange of internal technical papers, notification of relevant new publications technologies or standards, and reports from external meetings. All technical documentation generated by the project should be exchangeable in electronic format, according to a set of guidelines agreed at project start-up. The project Manager enforces adherence to these guidelines. Only strictly formal correspondence is exchanged by ordinary mail and telefax. Urgent correspondence over e-mail is sent with a request for explicit acknowledgement.

The Coordinating Partner is responsible to prepare and maintain a Web page of the project and a CVS repository (also available via Web). The CVS repository is meant to keep the trace of the overall progress of the Project, and it is used by the PCC to monitor the state of advancement of the work. Each partner periodically submit reports to the prime contractor, listing all technical contributions, publications, meeting attendance and other information which may help in understanding the provided effort and cost figures.

The Project has established a high quality Web site for internal and external communications. It has been operational as from one month of the commencement date and will be maintained during the project duration. The ``members only'' area includes e.g. all private deliverables, progress and management reports, and cost statements. The open area includes the project presentation as defined in Appendix 2 of the ``Guidelines for Contract Preparation'' document, all public deliverables, and any relevant information suggested by the Project Exploitation Board.

Quality Procedures

For all deliverables, the following review procedure is adopted: release by the Work-Package Leader, two-week review period for comments by the PCC, two-week amendment period to incorporate PCC recommendations, one-week balloting period for approval by the PCC.

Confidentiality and IPR handling

Matters related to Confidentiality and IPR handling have been defined in the ``Consortium Agreement''. As regards literature papers originated from work in the Project, there are two categories of papers:

  1. Project Endorsed Publications, requiring notification and approval by the PCC.
  2. Project-related publications, only requiring notification to the PCC. They must contain an acknowledgement of support by the project Consortium and, if required by the PCC, a disclaimer that the views are not necessarily those of the Consortium.

Concerning possible contributions to Standards, they are directly submitted by project members.

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Last updated Fri Feb 2 17:12:17 CET 2007.
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